Active and archived resources¶
Resources present in an Afi tenant can be either active or archived, depending on the fact if they are still present on the provider (Google Workspace, Microsoft 365, etc.) side and if their data can be synchronized by the Afi service.
A resource is marked as archived by Afi under the following conditions:
- Resource (user, drive, site, etc.) is deleted on the provider (Google Workspace, Microsoft 365, etc) side
- Google Workspace user is suspended or archived on the Google Workspace side
- Google Workspace Shared drive is orphaned
- Microsoft 365 user doesn't have an active Microsoft 365 license both for Exchange and OneDrive
An archived resource previously backed up by Afi keeps its backup SLA policy once it is archived and can be assigned a different backup SLA policy if needed. While the Afi service no longer attempts to synchronize new data for archived resources, it will continue running periodic backup tasks for such resources, which can apply retention and archiving rules as well as perform data indexing and optimization activities.
Archived Google Workspace and Microsoft 365 users protected by a backup SLA policy doesn't require an individual user license. Once a protected user is archived, you can protect another active user without increasing the user license count, effectively reusing the user license previously consumed by the already archived user. Please note that backup storage space occupied by archived users and other archived resources still contributes towards the total backup storage usage for the tenant and should be licensed accordingly.